Data separation between organisations
The platform separates organisation data. Multi-company configuration keeps each organisation’s records in their own context.
QHSE / PLATFORM
Access matched to roles. Data separated between organisations.
In QHSE, define who works with information and at which sites. Organisation separation, role-based permissions and the change log provide a shared framework across platform modules.
01 / QHSE
What you configure in the platform
Role-based permissions
Configure access for administrators, QHSE managers, auditors, instructors or employees. Permissions follow the work each person needs to do.
Site-based access
Associate users with relevant sites. Follow the same process across multiple workplaces with access defined for each person.
Change log
Find who changed a record, what changed and when. History helps you follow how information has evolved.
Access in processes involving personal data
Configure access to employee and incident records according to responsibilities. Distinguish operational administrative information from clinical data.
Data lifecycle rules
Define conditions for retention, export, deletion and access during suspension or reactivation. These are documented for your organisation’s configuration and agreement.
02 / CONFIGURATION
Configure access around the work.
- 01
Define the organisation and sites
Start with the companies and sites being managed. Identify the data and processes used in each context.
- 02
Assign roles and permissions
Define who records, follows up and reviews. Assign access to each user’s relevant sites.
- 03
Review access and history
Walk through processes using the configured roles and review the change log. Update permissions when responsibilities change.
| Topic | What we clarify for your organisation |
|---|---|
| Retention | Periods and data categories included in the agreement |
| Export | Data, formats and authorised people |
| Deletion | Conditions, responsibilities and applicable procedure |
| Suspension and reactivation | Data access and conditions for resuming use |
03 / QUESTIONS
Details to discuss before configuration
Can a user see every site?
Access depends on assigned roles and sites. Configure permissions around the person’s responsibilities in the organisation.
What information is in the log?
The log retains the user, change and time. Use it to follow changes to records.
How long is data retained?
Periods and conditions are defined in your organisation’s agreement and configuration. We discuss data categories, export, deletion and access during suspension or reactivation.
Continue with the QHSE platform
Let’s discuss access and data in your organisation’s context.
Start with roles, sites and the information used in your QHSE processes.